eRoom
Digital office

Collaborate easily and intuitively

With eRoom software, online workplaces become secure and companies can conduct collaborative projects internally and with customers, suppliers, and business partners, sharing and storing documents and information across geographic locations and time zones.

Features

Scalability

eRoom is suitable for small workgroups of 5 users or more and can easily scale to 100,000 users. The software grows easily and smoothly with your requirements.

High ease of use thanks to drag & drop

eRoom has a plug-in that allows users to upload or download files or entire folder structures by dragging and dropping.

Functional expandability

eRoom has a convenient programming interface that enables individual adaptation to customer requirements.

All functions for successful collaboration

eRoom has all the features needed for successful collaboration: Scheduling, management, discussion, voting, file storage, access control, version control, notifications and much more. The solution is suitable for almost all types of web-based collaboration.

Easy to use

The user interface is simply structured and intuitive to use. All rooms in which a user is a member are visible via a central overview. The structure of the rooms is based on the Windows file explorer, so that users can work in them immediately without any training effort.

Structured and yet flexible

Rooms can be created based on templates. Rooms can be designed and changed at any time so that they can be adapted to individual working methods and meet the company’s specifications.

Safe workplace on the Internet

eRoom provides secure workstations on the Internet for teams and workgroups. Access is via any Internet browser. Communication between the end device and the server takes place with 128-bit SSL encryption.

Internal and external cooperation

Thanks to eRoom’s user management, external users can be added to the system quickly and easily in addition to internal users.

eRoom elements

Discussions

An exchange of opinions between several people, where you can read comments from the other people and add your own contributions.

Folder

A place where you can store, organize, and comment on files, links, and other eRoom items.

Databases

A fully customizable database for milestones, issues, contacts or other structured project information. You can select fields and data types, as well as add, sort, group, search and filter entries. Like any other eRoom page, an entry can contain comments and attachments.

Project plans

A simple project plan that includes a Gantt chart and can be synchronized with Microsoft® Outlook®. Project tasks can be grouped and filtered, and actual progress can be recorded in it. Each entry can contain comments and attachments, just like any eRoom page.

Calendar

A simple team calendar with monthly, weekly and list views, as well as recurring events and a feature to synchronize with Microsoft® Outlook®.

Incoming mail

A special folder where e-mails can be received and filed. Project-related e-mails can be sent in copy directly to the eRoom to create an automatic archive for project correspondence.

Reconciliations

A page where people can vote on a question you ask. You specify the answer options. The results of the voting are automatically evaluated and displayed.

Links

A link to a website, another eRoom, or to a single file or page in an eRoom. Links can be created for all elements that have a web address (URL).

Arbeitsabläufe

With the eRoom workflows, common workflows for structured processes can be created easily and quickly. These can be joint document creation (e.g. quotation creation), issue tracking or even task processing.

Dashboards

A summary of information from one or more databases, calendars, or project schedules. Dashboards can also be displayed on the My eRooms page.

Files

With the eRoom workflows, common workflows for structured processes can be created easily and quickly. These can be joint document creation (e.g. quotation creation), issue tracking or even task processing.

Notes

A simple text page with areas for file attachments and comments. Unlike files in an eRoom, no specific application is required to open and read notes.

eRoom functions

Intercom

Simple chat function for the members of a room.

Search

Finds keywords in titles, descriptions, Office documents (Word, Excel, Power Point, etc.) and PDF documents. A search query can be performed across all rooms as well as within a room.

Online help

The online help is available from any eRoom page. In addition, the help is displayed contextually.

Telegrams

In order to inform users about changes and news, a telegram can be sent by e-mail for each element to any members within a room. A link takes users directly to the desired element.

Notifications

The system automatically notifies all users by e-mail about changes in their workspaces on a daily basis. In addition, change notifications can be activated for individual elements.

Marking unread items

New and changed items are automatically displayed as unread.

Drag & Drop

Any file types can be stored in eRoom. These can be uploaded and downloaded via drag & drop or as entire folder structures. Even within the software, eRoom elements can be moved by drag & drop.

Version control

If version control is enabled, a new file version is automatically created as soon as changes are made to the file.

Access control

Access rights in eRoom can be controlled at different levels. Within a room, access to each individual element can be controlled.

You want your eRoom

References